Rules of Operation
Section 1: Rules of Operation Concerning Tryouts and Team Player Selections
Purpose: The Rules of Operation Concerning Tryouts and Team Player Selections are intended to prescribe a general procedural framework for the tryout structure, evaluations of participants and selections of Team players, while reserving flexibility to the Hockey Director.
1.1 Tryout Schedule- The schedule for tryout sessions shall be determined by the Hockey Director and posted at www.tricityeagles.com at least 10 days prior to the first tryout session. The schedule shall include the locations, dates and times of the tryout sessions and the participant groupings and the assigned dates and times of their sessions. Each participant shall be scheduled for at least two tryout sessions. The schedule is subject to change at any time by the Hockey Director. Schedule changes and informational updates shall be posted at www.tricityeagles.com as soon as practicable.
1.2 Evaluation of Tryout Participants- Tryout participants shall be evaluated by up to three independent evaluators selected by the Hockey Director; the Head Coaches of the Teams for which the Participant is eligible; and the Hockey Director, based on criteria determined by the Hockey Director. Tryout participants or their parents or legal guardians may request and the Hockey Director may provide a summary of the evaluations of the participant as soon as practicable after the close of the Team player selections process.
1.3 Team Player Selections and Offers- Tryout participants to whom Team player positions will be offered shall be selected by the Hockey Director and the Head Coach of the Team, with final authority and decisions concerning all selections reserved to the Hockey Director. The offers of Team player positions shall be made by the Hockey Director by posting of the tryout number assigned to the selected participants at www.tricityeagles.com. The posting time for Team player position offers shall be determined by the Hockey Director.
1.4 Acceptance of Team Player Positions and Registration- Acceptance of an offer of a Team player position requires the tryout participant to whom the offer is made to complete the required registration documentation and pay at least 25% of the total Team player registration (Club fee) amount within 24 hours of the posting of the offer. Team player positions not accepted within the 24-hour period may be offered to other tryout participants without notice to the participant who did not accept within the 24-hour period.
1.5 Supplemental Tryouts- Supplemental tryout sessions may be conducted as determined by the Hockey Director. A notice of supplemental sessions will be posted at www.tricityeagles.com as far in advance of the supplemental sessions as practicable. The notice shall state the location(s), date(s) and time(s) of the supplemental session(s), the required qualifications for participants and the Team(s) for which the session(s) will be conducted. Participants will be evaluated by the Hockey Director and such other persons as he may designate. Selections and offers of Team player positions, if any, shall be made by the Hockey Director in his sole discretion. Registered Team players are eligible to participate in supplemental sessions and to be selected for another Team for which the player is eligible.
Section 2: Rules of Operation Concerning Team Player Attendance
Purpose: The Rules of Operation Concerning Team Player Attendance are intended to foster effective player and team development consistent with the expectation of the Hockey Director and Team Coaches that players will attend all practices, games and other mandatory team activities except in circumstances constituting an excused absence, and will prioritize Team activities ahead of other sports activities including school sports.
2.1 Attendance- Attendance at all Team practices, games and other Team activities designated mandatory shall be mandatory, unless timely and proper notice of an excused absence as defined in Rule 2.2 is provided by the player to the Head Coach. The Head Coach shall determine and inform the Team players prior to or as soon as practicable after the commencement of the Team season regarding the required form, means and content of a notice of excused absence.
2.2 Excused Absence- An excused absence is an absence due to illness, school obligations (not including ordinary day to day work and study), family and religious obligations, school sports games as provided in Rule 2.3 and such other causes as may be approved by the Head Coach or the Hockey Director.
2.3 School Sports Games- A Team player’s participation in a game of the player’s school sports team shall constitute an excused absence from a Team practice. Participation in a school sports team practice is not an excused absence from a Team practice or a Team game. Participation in a school sports game is not an excused absence from a Team game.
2.4 Penalty for Unexcused Absence- The Head Coach in consultation with the Hockey Director shall determine the penalties associated with absences from mandatory Team activities that do not constitute excused absences. The Team players shall be informed by the Head Coach regarding the penalties associated with absences prior to or as soon as practicable after the commencement of the Team season. Nothing in this Rule 2.4 or the Rules of Operation (except as otherwise specifically so provided) limits the discretion of the Head Coach concerning the allocation of positions and ice time among Team players.
Section 3: Rules of Operation Concerning Team Player Conduct
Purpose: The Rules of Operation Concerning Team Player Conduct are intended to provide notice to Team players that their conduct is subject to the specific requirements and prohibitions, as the Club may prescribe in Rules of Operations or otherwise, at all times the Team players are on the premises of Team events or activities.
3.1 Team Player Conduct- Team players shall be subject to the requirements and prohibitions prescribed by the Club or the Head Coach at all times the Team player is on the premises of Team events or activities. The requirements and prohibitions of the Club shall be as set forth in the Rules of Operations as applicable to Team players and such other prohibitions or requirements as may be communicated by the Club by means reasonably calculated to provide advance notice to the players. The requirements and prohibitions of the Head Coach shall be conveyed to the Team players in advance of the applicable Team event or activity by means reasonably calculated to provide advance notice.
3.2 Penalties for Violations Concerning Conduct – The Club, the Hockey Director or the Head Coach shall determine and may impose such penalties upon Team players for violations of the requirements or prohibitions concerning Team player conduct as the Club, the Hockey Director or the Head Coach may determine in their sole and absolute discretion. Penalties may include player suspensions or limitations on participation, or such other actions as may be deemed appropriate by the Club, the Hockey Director or the Head Coach.
3.3 Appeals of Penalties – A Team player or parent or legal guardian of the Team player may appeal the imposition of a penalty by strict compliance with the following procedure:
The player or parent or legal guardian must within 48 hours of the imposition of the penalty provide a written statement by email to the Hockey Director [Russell@tricityeagles.com], the Head Coach and the Advisory Board Liaison [email@example.com] which includes: (i) a description of the penalty and the identity of the Team, Team player and person imposing the penalty: (ii) a brief description of the circumstances surrounding the imposition of the penalty: (iii) the grounds on which the player or parent or legal guardian objects to the imposition of the penalty; and (iv) the timing of the next Team event or activity to which the penalty will apply. The appeal shall be considered and determined by a panel consisting of the Hockey Director, a member of the Advisory Board and a member of the Board of Directors as soon as practicable, with due regard to the discretion applicable to the imposition of the penalty. The panel shall provide a notification of the determination by email to the Team player, the parent or legal guardian and the Head Coach. Absent extraordinary circumstances, no appeal will be considered which does not strictly comply with the procedure herein.
3.4 No Limitation of Head Coach Discretion – This Section 3 does not limit the discretion of the Head Coach generally to determine Team or Team player activities or the allocation of Team player ice time.
3.5 Premises of Team Events or Activities – The premises of team events or activities for purposes of the Rules of Operation shall include the facility or physical space in which the Team event or activity proceeds and any surrounding parking lot for the facility or space.
3.6 USA Hockey SafeSport Program – The USA Hockey SafeSport Program relating to off-ice activities strictly prohibiting any form of abuse shall apply to all persons participating in any Team activity. The Club strictly abides and enforces the SafeSport Program. Suspected violations of the SafeSport Program promptly should be reported to the Hockey Director and the Head Coach. Reports may be made to firstname.lastname@example.org and email@example.com.
3.7 Use of Recreational Substances - Team Players shall not use recreational substances such as tobacco products, vapor products or other inhaled recreational substances on the premises of Team Events or Activities. Any Team Player found using such substances will be immediately removed from the Team and likely will be expelled from the Club.
Section 4: Rules of Operation Concerning Locker Rooms
Purpose: The Rules of Operation Concerning Locker Rooms are intended to require locker room activities to be monitored consistent with the USA Hockey SafeSport Program and to require all Team players to conduct themselves with due respect for themselves and others in the use of locker room facilities.
4.1 Monitoring – The Team Manager shall designate a Qualified Monitor for Team locker rooms for all Team practices, games and other Team activities or events which utilize a locker room. A Qualified Monitor or a Team Coach shall be present at all times during which a locker room is in use by any Team player, unless the Hockey Director approves in advance a request by the Head Coach to permit the Team to have time in the locker room which is not so monitored. If the Team Manager cannot designate a Qualified Monitor for any practice, game or other locker room event, the Team Manager shall so notify the Head Coach as soon as practicable prior to the event. Unless otherwise approved in advance by the Hockey Director, the required presence by the Qualified Monitor means the Qualified Monitor shall remain present immediately outside the locker room door, which shall be maintained in the open position at all times during the required monitoring. Team Players shall remain suitably clothed in at least undergarments in the common areas of locker room facilities at all times during the open door monitoring, consistent with and in due respect of persons outside within view and the presence of the Qualified Monitor.
4.2 Posted Rules or Restrictions – Team players shall comply with all rules or restrictions posted by any facility regarding locker rooms and locker room use.
4.3 Damage and Debris – The Team and all Team players shall be responsible for the Team’s use of a locker room in any facility. The Team and all Team players may be subject to penalties imposed by the Club, the Hockey Director or the Head Coach for damage to, or other misuse (including the improper disposal of discarded debris) of, a locker room in any facility.
4.4 Qualified Monitor – Qualified Monitor means a parent or legal guardian of a Team player who has a current SafeSport Program certification and has passed the background check undertaken by the Club.
4.5 Other Persons – No persons except the Team Coaches, the Team Manager, the Qualified Monitor and the Team players shall be permitted in a Team locker room without the express prior approval of the Head Coach or the Qualified Monitor.
4.6 Separate Facilities – The Head Coach and Team Manager shall arrange for separate locker room facilities that may be used by female Team players, in consultation with the Hockey director and the facility hosting the event.
4.7 Cell Phones and Recording Devices – Cell phones or recording devices may not be used for any purpose in a locker room facility except to communicate in the circumstances of an emergency.
Section 5: Rules of Operation Concerning Transportation and Travel
Purpose: The Rules of Operation Concerning Travel and Transportation are intended to provide notice to Team players and their parents or legal guardians that transportation to Team activities in compliance with the time and schedule prescribed by the Club or the Head Coach is a responsibility of the player, and that the Club will not provide such transportation except in certain relatively few circumstances.
5.1 Player Transportation – A Team player and the player’s parent(s) or legal guardian(s) shall be responsible for the Player’s transportation to all Team practices, games and other Team events or activities. The Club or the Team may organize or otherwise arrange for Team transportation to particular activities, and Team players may, but shall not be required to use such transportation (e.g., Team bus or carpool to distant activities). Arrival times shall be as determined and conveyed by the Head Coach. Penalties for late arrivals shall be determined at the discretion of the Head Coach.
5.2 Coach Transportation – A Team Coach shall be responsible for the Coach’s transportation to attend all practices, games and other Team events and activities, unless the Club or the Team provides or arranges to provide such transportation. A Coach shall not provide transportation to a Team player who is not the Coach’s child or legal charge, unless such transportation is specifically approved in advance by the player’s parent(s) or legal guardian(s) and the Hockey Director, or in the case of exigent or emergent circumstances.
5.3 Team Lodging – The Club may organize or otherwise arrange Team lodging for circumstances such as tournament play outside the greater Washington DC area. In such circumstances, the Team Manager shall communicate relevant information to the Team players and their parent(s) or legal guardian(s) concerning the lodging and required action such as room reservations and payment. Tournaments typically designate a place of lodging for the Team. Team players should use the designated Team lodging, except in unusual circumstances and with prior approved notice to the Hockey Director. Use of other places of lodging shall not excuse Team player absences from mandatory Team activities scheduled by the Head Coach to proceed at the designated place of Team lodging.
5.4 Team Player Travel Conduct- Transportation arranged by the Club and designated places of lodging for Team travel are premises of a Team activity for purposes of Section 3.
Section 6: Rules of Operation Concerning Team Player Registration and Payment
Purpose: The Rules of Operation Concerning Team Player Registration and Payment are intended to provide notice to the players and their parents or guardians that registration documentation and payment as prescribed by the Club are necessary conditions to accept and maintain a place on the Team, and refunds are not available except in extraordinary circumstances.
6.1 Team Player Registration- Team player registration requires the timely submission of completed registration documentation as prescribed by the Club and payment of the Team Player Deposit. Except with the prior approval of the Hockey Director, no Team player registration is complete and no Team place is reserved unless and until both the documentation and payment requirements are timely satisfied.
6.2 Registration Documentation- The form of registration documentation shall be as prescribed and provided by the Club and posted at www.tricityeagles.com.
6.3 Team Player Deposit- The Team Player Deposit is payment in the amount of at least 25% of the total amount of the Team Player Registration and Club Fees for the full Team season. The Team Player Deposit is not refundable for any reason.
6.4 Team Player Registration and Club Fees- Team Player Registration and Club Fees and payment schedules shall be as determined by the Club and posted at www.tricityeagles.com. Timely and full compliance with payment requirements is a necessary condition to obtain and maintain a position on the Team. Team players may be denied continued participation in Team activities for non-compliance with payment requirements.
6.5 Refunds - No amount of the total Travel Club Fee and/or Travel Club Fee is refundable, including amounts agreed to be paid pursuant to a payment plan, except as approved by the Hockey Director in accordance with the following:
a. The Team player or parent or legal guardian must request, in writing, the refund by stating the grounds for the request and the amount of the refund requested. Requests may be sent to firstname.lastname@example.org.
b. All refunds are subject to a $50 administrative fee.
c. No refunds shall be approved after November 1 of the Team season.
d. Refunds approved shall be prorated based on the date of the request and the stage of the season.
e. Refunds may be considered for: an injury or medical condition (verified in writing by the treating physician) that prevents a Team player from participating in on-ice hockey activities for a period of at least 8 weeks; a move of the Team player’s residence to a location more than 100 miles from the Gardens Ice House; or such other extraordinary circumstances as may be approved by the Hockey Director in his sole and absolute discretion.
f. The ability of the Team to fill the position and recoup the refunded amount which would result from the loss of the player requesting the refund will be considered and may be grounds to deny a request for a refund.
g. All determinations and decisions concerning refunds are final.
Online registration constitutes an agreement by the parent or legal guardian to pay the Travel Club Fee and Travel Team fee in the full amount without conditions, subject to the refund rules above, including but not limited to the player's termination of participation at Tri-City at any time after registration. This unconditional agreement to pay the full amount applies equally when the parent or guardian elects to pay the full amount in installments on a payment plan and requires the completion of all payments, and completion of all payments will be a condition to Tri-City's release of the player for all purposes including qualification for the player to register elsewhere.
Section 7: Rules of Operation Concerning Team Player Injuries
Purpose: The Rules of Operation Concerning Team Player Injuries are intended to inform Team players and their parents or guardians that the Club reserves discretion to prohibit participation by a Team player where the Club suspects a possible injury until the Club is satisfied that the Team player safely can resume Team activities.
7.1 Injuries- Team players may be prohibited from participating in Team activities if a Coach believes the Team player may have an injury involving the player’s continued physical activity in Team activities. In such a case, the Head Coach shall consult with the parents or legal guardians of the Team player as soon as practicable regarding the player’s return to Team activities and shall advise the Hockey Director regarding the consultation. The Club reserves the right to prohibit the Team player from continued Team activities and may require a written verification from a treating physician as a condition to resumption of Team activities.
7.2 Concussion Protocol and Resumption of Activities - If the Club suspects a concussion possibly has been suffered by a Team player, in addition to such immediate action as may be required under the Club’s concussion protocol, the Club shall so notify the player and the player’s parents or legal guardians as soon as practicable and shall require written clearance by a treating physician as a condition to the player’s resumption of Team activities.